Privacy Policy
Samantha Charles Associates Ltd
Last updated: 25 April 2026
1. Introduction
Samantha Charles Associates Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with UK GDPR and the Data Protection Act 2018.
2. Who We Are
Samantha Charles Associates Ltd is a UK-based executive search and recruitment business.
📧 info@samantha-charles.co.uk
📍 21 Church Road, Parkstone, Poole, BH14 8UF
3. What Data We Collect
We may collect and process the following information:
Candidate Data
- CVs, career history, qualifications
- Contact details
- Interview notes and assessment information
- References and right-to-work information
Client Data
- Contact details and job titles
- Communication records
- Contract and billing information
Website Data
- Contact form submissions
- IP address and cookie data
- Analytics information
4. How We Use Your Data
We use personal data to:
- Deliver executive search services
- Match candidates to opportunities
- Manage client relationships
- Respond to enquiries
- Improve website performance
5. Lawful Basis for Processing
We process data under:
- Legitimate interests (core recruitment activity)
- Contract (client delivery)
- Legal obligation (financial and regulatory requirements)
- Consent (where required, such as special category data)
6. Data Sharing
We may share data with:
- Clients (for recruitment purposes)
- Service providers (e.g. CRM, IT systems)
- Professional advisers
- Regulators where required
We never sell personal data.
7. Data Retention
We retain data only as long as necessary:
- Candidate data: 3 years
- Client data: 6 years
- Website enquiries: 12 months
- Financial records: 6 years
Full retention details are maintained internally.
8. Data Security
We take appropriate technical and organisational measures including:
- Encrypted devices
- Multi-factor authentication
- Secure cloud storage (Microsoft 365)
- Access controls and role-based permissions
9. Your Rights
You have the right to:
- Access your data
- Correct inaccuracies
- Request deletion
- Object to processing
- Withdraw consent (where applicable)
- Lodge a complaint with the ICO
10. Contact Us
If you have any questions about this policy, please contact us at:
📧 info@samantha-charles.co.uk
📍 21 Church Road, Parkstone, Poole, BH14 8UF